Status

PURCHASE ORDER STATUS	MEANING
	The status of a Purchase Order is OPEN when all or part of any line item has quantity available to be consumed. A Purchase Order remains OPEN until every line item has been FULFILLED (fully consumed), SUSPENDED or CANCELLED.
	The status of a Purchase Order is SUSPENDED when the Buyer suspends the Purchase Order. A Purchase Order remains SUSPENDED until it is released by the Buyer. When a Purchase Order is SUSPENDED, any associated Invoice that is OPEN or APPROVED will be SUSPENDED.
	The status of a Purchase Order is FULFILLED when all its line items are fully consumed and FULFILLED.
	The status of a Purchase Order is CANCELLED when the buyer has cancelled the Purchase Order.

INVOICE STATUS	MEANING
	The status of an Invoice is OPEN when it has not been APPROVED, CANCELLED or REJECTED.
	The status of an Invoice is SUSPENDED when the Buyer suspends any Purchase Order associated with that Invoice. While an Invoice is SUSPENDED, adjustment can be added but it cannot be APPROVED and will not be paid.
	The status of an Invoice is APPROVED when it has been manually or automatically APPROVED. The Invoice may or may not be DISCREPANT.
	The status of an Invoice is PAYMENT DUE when the maturity date is approaching and the Invoice has been locked.
	The status of an Invoice is SETTLED when the Invoice has been paid.
	The status of an Invoice is EXTERNAL when the Invoice has been APPROVED and is now being managed outside Kanexa by an external party.
	The status of an Invoice is CANCELLED when the Invoice has been cancelled by the Buyer. An Invoice can be CANCELLED when it is OPEN or APPROVED.
	The status of an Invoice is REJECTED when the Invoice has been rejected by the Buyer. An Invoice can only be REJECTED when it is OPEN. Typically, an Invoice will be DISCREPANT when it is REJECTED.

MATCHING STATUS	MEANING
	The matching status of an Invoice is PENDING when some required documents have not yet been received, e.g. Logistics documents or Purchase Orders.
	The matching status of an Invoice is MATCHED when all the documents have been submitted, the matching rules have been checked and are all satisfied.
	The matching status of an Invoice is DISCREPANT when all the documents have been submitted, the matching rules have been checked and at least one matching rule is not satisfied.
	The matching status of an Invoice is ACCEPTED when it was DISCREPANT and the Invoice is APPROVED.

INVOICE STATUS	MATCHING STATUS	MEANING
		The Invoice has been submitted but the Purchase Order or the Logistics documents have not yet been received.
		All the documents have been submitted, the matching rules have been checked and are all satisfied. The Invoice has not yet been APPROVED.
		All the documents have been submitted, the matching rules have been checked and at least one rule is not satisfied. The Invoice has not yet been APPROVED or REJECTED.
		The Invoice has been SUSPENDED. The Purchase Order or the Logistics documents have not yet been received.
		The Invoice has been SUSPENDED. The matching rules have been checked and all is satisfied.
		The Invoice has been SUSPENDED. The matching rules have been checked and at least one rule is not satisfied.
		The Invoice has been SUSPENDED. The matching rules have been checked and at least one rule is not satisfied but the Invoice was APPROVED.
		All the matching rules are satisfied and the Invoice has been APPROVED.
		At least one of the matching rules is not satisfied but the Invoice has been APPROVED.
		The maturity date is approaching and the Invoice has been locked. All the matching rules were satisfied.
		The maturity date is approaching and the Invoice has been locked. All the matching rules were not satisfied.
		The Invoice has been paid. All the matching rules are satisfied.
		The Invoice has been paid. All the matching rules are not satisfied.
		The Invoice has been APPROVED and is now being managed outside Kanexa by an external party. All the matching rules are satisfied.
		The Invoice has been APPROVED and is now being managed outside Kanexa by an external party. All the matching rules are not satisfied.
		The Invoice has been CANCELLED. The Purchase Order or the Logistics documents have not yet been received.
		The Invoice has been CANCELLED. All the matching rules are satisfied.
		The Invoice has been CANCELLED. All the matching rules are not satisfied.
		The Invoice has been REJECTED. All the matching rules are satisfied.
		The Invoice has been REJECTED. All the matching rules are not satisfied.

PAYMENT STATUS	MEANING
	The status of a payment is CREATED when it is due imminently, the bank has been instructed to make the payment but not yet acknowledged the instruction.
	The status of a payment is SENT when a payment instruction has been sent to a bank and they have accepted it. In almost every case, this means the payment has been made.
	The status of a payment is REJECTED when a payment instruction has been sent to a bank and they have rejected it. Payment instructions may be rejected when invalid bank details are specified.
	The status of a payment is RETRIED when a payment instruction has been REJECTED and another instruction has been sent for the same payment.

LOGISTICS DOCUMENTS STATUS	MEANING
	The status of a Logistics document is OPEN if it is still being required for matching and has at least one line item that is either not linked to an Invoice or is linked to an OPEN Invoice.
	The status of a Logistics document is CANCELLED when it has been cancelled by the buyer.
	The status of a Logistics document is CLOSED when every line item in the Logistics document is linked to an Invoice that is not OPEN.

Purchase Order status

Invoice status

Logistics documents status

Payments status

Purchase Order status

Invoice status

Logistics documents status

Payments status

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