Buyers can upload Purchase Orders via the Purchase Order ledger by clicking Upload purchase orders.
- Each Purchase Order must be unique.
- Uploading a document with an existing Purchase Order number updates it.
- Updates increment the version number by 1.
Upload a Purchase Order
1. Visit the Purchase Order ledger
Purchase Order statuses
| The purchase order has been uploaded and remains open until all of the original quantities of the line items have been fully consumed. | |
| The purchase order is fulfilled when all its line items are fully consumed. | |
| The purchase order has been cancelled. |
Note
A Purchase Order Line Item is fully consumed when all the original quantity is associated with one or more invoice line items that belong to an approved invoice and there is no remaining available quantity. Available quantity is the quantity of a Purchase Order Line item that has not been satisfied by an invoice.
3. Upload your file:
- Select Upload Purchase Orders
- Select your file
- Your Purchase Order file must conform to the agreed specifications
4. Confirmation:
- A green banner appears at the bottom right if upload is successful.
- A Red banner indicates Errors; check the top of the page for details.
How do I update a Purchase Order?
1. Edit your CSV file
2. Submit using the same window
Important
-
Purchase Order number:
The Purchase Order number cannot be changed as it identifies the order during updates.
Still having trouble? We're here to help! Contact our Customer Support Team.